Affiliate Meetings and Events/Applications

Applying Online is Quick and Easy

Complete an online Affiliate Event Form. A per-meeting, non-refundable administrative fee will be charged at the time of application, if applicable (see fee structure chart below).

Important Deadlines and Reminders

• All events must be planned in accordance to the AAN Policies and Guidelines for Industry and Others participating in the 2012 Annual Meeting.
• Allowed Event Times
• Official AAN special events may affect your attendance.

AAN Approved Timeslots for Affiliate Meetings

Note: Meetings for groups of 20 people or less, or exhibit staff meetings may be held outside of these times.

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Fee Structure

Fees listed below are non-refundable.

*Fees will increase by $50 after February 1, 2012 and increase another $50 after March 1, 2012.

• Fees apply only to applications requesting space at one of the official AAN Meeting Venues; offsite meetings will not be assessed an application fee. Groups requesting to hold an offsite event must disclose the location of their event on the application form.
• Submit proposed agenda and/or promotional materials. Approval of promotional materials must be obtained prior to distribution.
• Submission Deadline: March 28, 2012. The AAN will accept forms after March 28, 2012; however, space will be assigned based on availability. To ensure that your meeting is listed in the on-site guide please have your submission completed by March 7, 2012.

Meeting Services

Space Assignments

Space assignments will begin mid-November 2011 and will be assigned based on availability and on first-come, first-served basis (date application is received). Space assignments will be confirmed via email by AAN.

Meeting rooms are available at the Hilton New Orleans Riverside, the Marriott Convention Center, and the Hampton Inn & Suites. Exhibitors interested in renting a meeting suite in the Exhibit Hall, please contact Franziska Schwarz at fbschwarz@aan.com or read more.

Food and Beverage Service

Once space is assigned and you receive a confirmation, you can contact the meeting facility to make further arrangements for food and beverage requirements. Menus will be provided by the facility. A food & beverage minimum may apply.

Audiovisual Resources

PSAV Presentation Services is the official audiovisual company for the AAN meeting and their services are also available for your affiliate event. All arrangements for audio/visual equipment and support, including billing, must be made directly with PSAV and not through the AAN. Price lists and forms are available upon request.