Presentation Stages

Presentation Stages are a unique marketing tool providing an additional opportunity for exhibitors to reach motivated Annual Meeting attendees in sessions held within their exhibit space. The 20-minute presentations provide a forum to discuss a product and its role in the treatment of a disease and to educate a greater number of attendees at one time.

  • When: during exhibit hours on Monday, April 23, 2012–Thursday, April 26, 2012 (exhibitors to create their own schedule)
  • Fee: $10,000 (see exhibit contract)
  • Reach: 11,000+ Annual Meeting attendees
  • Complimentary Items: Food and Beverage in Exhibit Hall (Monday: reception items, Tuesday–Thursday: boxed lunches and afternoon coffee breaks), AAN promotional signage, combined ad for all presentation stages in AAN Door Drop
  • Acknowledgement: Thank you publication ads in AANnews®, Neurology®, Abstract Listing, Program Issue, and Exhibit Guide. Exhibitors are encouraged to promote their in-booth presentations with door drop inserts, additional ads, and signage within their booth space.

Presentation Stages - Rules And Regulations

(please also refer to AAN Industry Policies and Guidelines)

  • Minimum of 30'x30' booth space required
  • Presentations cannot exceed 20 minutes in length
  • Maximum of 14 presentations (per company) throughout Exhibit Hall days and hours
  • Two presentations on Monday, four presentations per day Tuesday–Thursday
  • Maximum attendance per presentation is 25
  • Presenter can be AAN member but cannot be AAN Annual Meeting presenter, member of AAN leadership, or AAN staff.
  • Presenter needs to clearly state that he/she is not representing the AAN's views and/or opinions
  • Companies that will not work with the AAN preferred audio-visual vendor will have to pay a premium fee of $2,500
  • This is the only type of presentation allowed at the AAN Annual Meeting. No other in-booth presentations of any kind will be allowed and sanctions for guideline violations will apply.
  • Presentation stages are permitted within assigned booth space and need to be booked through the exhibit booth space application.

Exhibit Hall Passport

Put your company/product logo on the travel passport (maximum 20 companies). Attendees who visit at least 10 booths listed on the passport will qualify to participate in a daily drawing.Drawing prizes include iPads and 2013 Annual Meeting Registrations.

Fee: $2,000

The AAN reserves the right to cancel the passport if a minimum of 10 logos are not sold by February 15, 2012.

Meeting Suites In Exhibit Hall

Conduct your staff meetings at the convention center! 10'x10' suites in the back of the Exhibit Hall (see floor plan). Suites include 10'x10' hard wall, carpet, and a 22'x28' sign on an easel. Additional furnishings, AV, and food and beverage are at exhibitor's expense.

Fee: $5,000 per 10x10 units for 4 days (Monday – Thursday)

Suites will be ready for move in Monday, April 23, 2012, at 12:00 p.m.and have to be vacated by 3:00 p.m.on Thursday, April 26, 2012.

AAN Industry Guidelines apply to all meetings held during the Annual Meeting (on-or off-site).

To sign up for the above offerings refer to the Exhibit Contract