Rules and Guidelines

Upon exhibit contract submission, the exhibitor agrees that the information and guidelines contained in this publication are a binding part of the contract. Please review the AAN 2012 Industry Policies and Guidelines.

Space Cancellation or Reduction

All notices of cancellation must be forwarded in writing to the AAN (any form of space reduction be it large or small after an application is processed and space is assigned is considered a cancellation not a reduction. All appropriate cancellation penalties will apply.). The date the notice is received at the AAN office is the official notification date. Once space has been assigned booth space cannot be decreased without cancellation penalties.

Please send cancellations to fbschwarz@aan.com.

Deadlines and Penalties for Space Cancellation and Reductions

Until November 16, 2011 = $50.00 administrative fee
November 17, 2011–January 20, 2012 = 50% of total exhibit fee
January 21, 2012–April 23, 2012 = 100% of total exhibit fee
Refunds for cancelled space will be forwarded to exhibitors approximately four weeks after the Annual Meeting. No priority points will be issued for cancelled or reduced booth space.

No-Show Policy

Any booth unoccupied by 12:00 p.m. on Monday, April 23, 2012, will be determined to be a no-show and the AAN will reclaim the space. The exhibitor will forfeit 100% of the exhibit fee and may be subject to sanctions. The AAN considers a booth unoccupied when exhibitor freight or booth materials are not in the contracted space without a written extension to set up from the AAN.

Booth Regulations

For more information about booth and signage regulations refer to the 2012 Exhibits: Industry Guidelines

Exhibitor Priority Points

How do I accumulate points?

• Companies who submit their contract and deposit by the contract deadline will receive 2 points for exhibiting at the current Annual Meeting
• 5 additional points are awarded for exhibiting in a consecutive year.
• 2 points for booking staff rooms through the official AAN housing process
• 2 points if company attends Annual Meeting and Fall Conference in the same year (instead of just 1 for Fall Conference)
• 1 point for submitting product description by deadline
• 1 point for registering booth staff by deadline
• 1 point for participating in the post Annual Meeting exhibitor survey

Note: In the event that an organization merges or purchases another organization, the newly merged organization will assume the highest number of priority points. Priority points acquired by each organization are not combined.

Loss of priority points:

• No points are awarded if booth space is cancelled
• No booth points are awarded if booth size is reduced after the contract deadline
• Exhibitors will lose all of their accumulated "Consecutive Annual Meeting" points if an Annual Meeting is skipped.
• Violation of AAN guidelines and policies may also result in loss or reduction of priority points.

Added Benefit

Exhibitors who support non-CME activities, Corporate Roundtable membership, publication advertising, Corporate Therapeutic Update events, or AAN non-Annual Meeting programs will receive additional priority points based on every dollar committed.